This unit involves the skills and knowledge required to manage financial resources to achieve organisational and operational objectives in a gas facility. This unit refers to budget formats, operating budget, policy, financial reports and management information systems.

It includes developing a gas facility budget by allocating, authorising and monitoring expenditure; and utilising relevant financial management information systems and reviewing budget management constraints.

This unit applies to any safe work site where gas industry operations occur. It could also apply, where applicable, to other workplaces in the electricity supply industry (transmission and distribution and generation), the electrotechnology industry and the water industry, subject to work health and safety (WHS)/occupational health and safety (OHS) and duty of care requirements being met for the workplace.

No licensing, legislative or certification requirements apply to this unit at the time of publication.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Develop a gas facilitybudget

1.1

Budget format is determined and consistent with organisational guidelines and workplace procedures, cost elements are identified and quantified and cost-benefit analyses are prepared for major cost items

1.2

Sub-budgets prepared by staff are coordinated in order that desired objectives are achieved

1.3

Organisational workplace procedures on policies and specifications are obtained or determined with the appropriate persons

1.4

Budget review parameters are determined from organisational workplace procedures on policies and specifications

1.5

Budget review workplace procedures are discussed with appropriate persons in order to ascertain the project budget brief

1.6

Cost-benefit analysis are prepared for major cost items in accordance with the organisation's policy and procedures

1.7

Work roles and tasks are allocated in accordance with budget requirements and person/s competency

1.8

Work is prioritised and sequenced for effective outcome, completed within an acceptable timeframe to industry quality standard and in accordance with workplace procedures

1.9

Liaison and communication with authorised persons, authorities are undertaken to resolve budget issues and coordinated work activities

1.10

Financial risk control measures are identified, prioritised and evaluated in accordance with the budget work schedule

2

Allocate, authorise and monitor expenditure

2.1

Financial resources are allocated as budgeted in the operational plan and is monitored to ensure that expenditure management meets the financial accountability requirements of the organisation

2.2

Supply budget allocation and expenditure processes are performed in accordance with corporate governance and organisational protocols and workplace procedures

2.3

Mathematical modelling is used to analyse the financial reports in accordance with workplace requirements and procedures

2.4

Sub-budgets and financial allocation is continually monitored against organisational objectives and budgeted priorities to ensure optimum service delivery

2.5

Specific expenditure data is analysed and compared with budget compliance specifications to ensure completion of the project within an agreed timeframe in accordance with requirements

2.6

Re-allocation of financial resources is undertaken in accordance with workplace needs and priorities

2.7

Work teams are arranged to ensure planned budget goals are met in accordance with workplace procedures

2.8

Solutions to unplanned events are responded to in accordance with workplace procedures in a manner that minimises financial risk

2.9

Quality of work is monitored against financial performance agreement and workplace, organisational and industry standards

2.10

Financial resource strategic plans are developed incorporating organisation initiatives in accordance with workplace procedures

3

Utilise relevant financial management information systems and review budget management

3.1

Financial management information systems are used for planning, implementing and monitoring the use of financial resources in accordance with workplace policies and procedures

3.2

Management information system reports are produced, verified and interpreted

3.3

Management of budget is reviewed in accordance with workplace policies and procedures

3.4

Management of budget is reported in accordance with workplace policies and procedures

3.5

Appropriate persons are notified of financial review completion and reports and completion documents are finalised

3.6

Budget management reports and completion documents are submitted to relevant persons for approval and as required, statutory or regulatory approval

3.7

Approved copies of financial documents are issued and records are updated in accordance with workplace procedures

Foundation skills essential to performance are explicit in the performance criteria of this unit of competency.

Range is restricted to essential operating conditions and any other variables essential to the work environment.

Non-essential conditions may be found in the UEG Gas Industry Training Package Companion Volume Implementation Guide.

constants and variables must include the following:

budget formats

operating budget

policy documents

financial reports

management information systems

budget format must include at least one (1) of the following:

zero based budgeting

program budgeting

line item budgeting

operating budget format must include the following:

staffing costs

capital expenditure/income

recurrent expenditure/income

forward estimates

cash flow

relevant policy documents must include the following:

supply policy

procurement policy

expenditure policy

audit policy

reporting and recording policies

financial reports must include at least one (1) of the following:

annual reports

program financial statements

accrual reports

monthly/quarterly financial reports

management information systems must include at least six (6) of the following:

computers

communication channels

records management data

procedures

protocols

legislation

guidelines and awards

organisation, legal and policy materials

client information

market trends

registry and file records

financial records

basic statistical information

Gas Industry

Cross Discipline Units